Accounts Certificate Administrator, Financial Compliance Department – Law Society of Scotland

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It is an exciting time to join the Law Society of Scotland. We have an opportunity within the Financial Compliance Department for an Accounts Certificate Administrator who is enthusiastic, efficient, and organised. This is a full-time permanent position, attracting a salary of £25,097 pa.

This role is to monitor and analyse the receipt of all Accounts Certificate submissions from solicitor practice units and plays a wider part in the Financial Compliance Department’s role assisting our members in achieving compliance with the Solicitors (Scotland) Accounts, Accounts Certificate, Professional Practice and Guarantee Fund Rules.

At the centre of our organisation are the values of Respect, Openness, Progress, Inclusion, and Integrity which drive our teams to deliver the best possible service for the legal sector and beyond. 

Key Responsibilities for this role

  • To monitor and analyse the receipt of Accounts Certificates and Incidental Financial Business Certificates via the Law Society’s database system and email account, checking on quality and returning to practice units where Certificates are incomplete or incorrect.
  • To monitor and analyse receipt of Final Accounts Certificates for all ceased practice units and ensuring these are provided timeously following cessation.
  • Highlighting Accounts Certificates received which contain notification of Accounts Rules breaches, to include dealing with Certificate qualifications, reviewing accounting records for compliance with the Accounts Rules, highlighting any issues to the Financial Compliance Managers and Team members for further review.
  • Maintain contact with current, new, and ceased practice units to advise of their obligations regarding the submission of Accounts Certificates. Advising/liaising with practice units on the digital submission process or regarding issues identified and developing solutions.
  • To lead on a number of other departmental support tasks including the producing of reports to confirm the receipt/non-receipt of Accounts Certificates and ensuring the timeous follow-up of outstanding Certificates in line with the department’s processes.
  • To identify and take forward ideas for increasing the efficiency of the above processes, including ensuring effective use of other information systems within the Society.
  • To contribute to other departmental support processes as required (for example: Client Protection Fund Sub Committee and Anti-Money Laundering Sub-Committee papers and supporting systems) and provide back-up to other Admin support staff regarding Compliance Inspection processes as required.
  • The role will also involve regular communication with solicitors and their staff regarding their Certificates.

Key Knowledge, Skills and Experience:

  • Candidates should have a strong background in administrative work.
  • Previous experience in a legal office or financial role is desirable but not essential.
  • The successful candidate must demonstrate good initiative, excellent administrative and organisational skills.
  • Be able to manage and prioritise different workloads, and have strong verbal and written communication skills.
  • Excellent IT skills must also be held, and an ability to accurately extract and report on information held within various databases.

What we offer our employees?

We offer a comprehensive benefits package to support our colleague’s professional and personal needs. Some of these include:

  • A hybrid working environment.
  • Flexible working, to allow you to work around your lifestyle and commitments.
  • 30 days holiday plus bank holidays.
  • A competitive pension provision scheme.
  • Excellent family friendly benefits.
  • Learning and Development opportunities to enhance your skills or through programmes leading to professional or academic qualification.
  • Various health and wellbeing benefits such as confidential counselling services, bike to work scheme, eyecare, and offers on well-known brands through our Lifestyle savings offering.

The Law Society of Scotland is an equal opportunities employer, and we welcome applications from candidates with diverse backgrounds. We hold an Investors in Diversity Award in recognition of our commitment to advance fairness, respect, equality, diversity, inclusion and engagement within our organisation and the Scottish legal sector. More information can be found on our Equality and Diversity page.

We are always on the look for new talent to join our incredible workforce. If you are looking for a new opportunity within the society, we would love to hear from you!

If this opportunity sounds like the one for you, click Apply now.

This vacancy will close at 12 noon on Thursday 28 March 2024.

It is anticipated that interviews will take place during the week commencing 1 April 2024 and will be held in person at the Society’s offices.

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